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Washington County Hospital
Board of Directors Meeting Minutes
Monday, December 30, 2013
Conference Rooms A and B

 

Members Present:
Dale Blohm, Chair
Matt Bierman
Dan Bronke
Greg Engele
Audrey Finke
Victor Lopez
Diane Nottmeyer

 

Members Not Present:
Bill Manier, excused
J. W. Metcalf, excused

 

Others Present:
Nancy Newby, CEO
Dave Davenport, HR Director (exited 6:29 p.m.)
Kim Larkin, CIO (exited 6:20 p.m.)
Elaine Matzenbacher, CFO

 

Others Not Present:
Ruth Kellerman, QA Coordinator; Safety/Disaster Coordinator, excused
Alfonso Urdaneta, M.D., Medical Staff President, excused

 

Called to Order:         5:38 p.m.
Adjourned:                 6:56 p.m.

 

Meeting Agenda
The agenda of the December 30, 2013, meeting of the Washington County Hospital Board of Directors was presented for review and approval. 

On a motion by Audrey Finke and second by Victor Lopez, the Board unanimously voted to approve the December 30, 2013, meeting agenda.

 

Board of Directors Meeting Minutes
Finance Committee Meeting Minutes
Executive Committee Meeting Minutes
Joint Conference Committee Meeting Minutes
The following meeting minutes were presented for review and approval:

  • Board of Directors, November 26, 2013.
  • Finance Committee, October 22, 2013.
  • Executive Committee, November 14, 2013.
  • Joint Conference Committee, December 4, 2013.

On a motion by Greg Engele and second by Matt Bierman, the Board unanimously voted to approve the aforementioned meeting minutes.

 

Financial and Statistical Report
Elaine Matzenbacher, CFO, presented the Financial and Statistical Report for November 2013.  Highlights of the report were:

Total Patient Revenue was $1,669,778.  Total Provisions were $727,028.  Total Net Operating Revenue was $987,092.  Total Operating Expenses were 1,087,141.  Income/(Loss) from Operations was ($100,049), with YTD Income/(Loss) ($316,881).  Total Non-Operating Revenue was $31,587, with YTD Total Non-Operating Revenue of $517,043.  Total Income/(Loss) was ($68,462), with YTD Income/(Loss) $200,162.

Additional noted items:

  • Total Patient Revenues were 13.7% ($264,464) under budget for the month of November.  All areas were down.
  • Other Operating Revenue was over budget in November as another month of the Enhanced Assessment was accrued.
  • Salaries were 1.8% over budget in the month. 
  • Employee benefits were 6.4% under budget as claims were lower than our prefunding.
  • Total Operating Expenses were 2.9% under budget in the month. 

On a motion by Diane Nottmeyer and second by Victor Lopez, the Board unanimously voted to approve the November 2013 Financial and Statistical Report.

 

IS and CT Reports
Kim Larkin, CIO, provided the following report:

  • Meaningful Use – Submission of Medicaid MU for FY2013 has been completed.  WCH is eligible for $13,000—25% of allowable expenses.
  • Patient Portal
    • Use of patient portal was encouraged which will aid in meeting MU criteria.  At this time, appointments may be made, prescriptions may be refilled and nurses may respond to questions via the patient portal.
    • Victor gave positive feedback regarding ease of use.  He suggested the possible need for additional security, and Kim responded that it meets all requirements.
    • The patient portal will be marketed more.

Annual Employee Celebration

  • WCH’s Annual Employee Awards Banquet will be held on Friday, January 17, in the conference rooms with the ceremony at 11:00 a.m. and meal at 11:45 a.m. 
  • Sixteen (16) employees will be recognized for their years of service, ranging from five to 40 years.  The theme will be “Oscars for Excellence.” 
  • Board members were invited to attend.

Telepsychiatry Services Update

  • Work continues with CenterPointe Hospital to start the six- month pilot of telepsychiatry services.
  • Dr. Yasin, psychiatrist, had lunch with our providers and all had a very productive discussion about the process and services to be offered.
  • Anticipated start is in January, and patients are scheduled for the first clinic, already.
  • We are proceeding with Dr. Yasin’s medical staff credentialing process.

Outpatient Infusion Clinic

  • The Eide Bailly report identified a concern of co-mingling ambulatory surgery space and outpatient infusions, injections and nursing treatments.
  • They recommended separating the two and dedicate space and staff  to each.
  • A room in the former Harmony area will be dedicated for infusions, injections and immunizations.  In-house furniture has been relocated with the only expense of a flat screen TV. 
  • It’s anticipated to have the clinic staffed in January. 
  • Services will be marketed to area doctors’ offices and the public.

Illinois Hospital Association Quality Institute

  • Nancy reviewed the recent IHA Quality Institute newsletter (copy on file) which highlighted Washington County Hospital’s quality program which she presented at the annual meeting in San Diego in July 2013.
  • The article was very positive for a small CAH and put WCH on their map.

Financial Assistance Policies
The Finance Committee recommended for approval three policies in accordance with Illinois mandates effective January 1, 2014:

  • Presumptive Eligibility (new)
  • Uninsured Discount (new)
  • Financial Assistance (revised)

WCH will publish an article regarding certified application counselors (CAC) available to assist the community with their health insurance enrollment needs.

On a motion by Victor Lopez and second by Audrey Finke, the Board unanimously voted to approve the aforementioned financial assistance policies as presented.

 

Community Questions and Answers
Clarification was provided regarding telepsychiatry services, outpatient infusion services and the patient portal.

 

Closed Meeting
At 6:15 p.m. on a motion by Greg Engele and second by Diane Nottmeyer, the Board unanimously approved to enter closed session under Open Meetings Public Act 88-621 Sections 2(C)(17)(21).  Bierman AYE, Blohm AYE, Bronke AYE, Engele AYE, Finke AYE, Lopez AYE, Nottmeyer AYE.  Motion carried.

At 6:55 p.m. on a motion by Greg Engele and second by Audrey Finke, the Board unanimously approved to leave closed session and re-enter open session.  Bierman AYE, Blohm AYE, Bronke AYE, Engele AYE, Finke AYE, Lopez AYE, Nottmeyer AYE.  Motion carried.

 

Board of Directors Closed Meeting Minutes
Executive Committee Closed Meeting Minutes
Medical Staff Meeting Minutes


QA/CQI Meetings Minutes
The following meetings minutes were presented for review and approval:

  • Board of Directors closed, November 26, 2013.
  • Executive Committee closed, November 26, 2013.
  • Medical Staff, October 2, 2013.
  • QA/CQI, September 19 and October 17, 2013.

On a motion by Audrey Finke and second by Victor Lopez, the Board unanimously voted to approve the aforementioned meetings minutes.

 

Adjournment
On a motion by Diane Nottmeyer and second by Victor Lopez, the Board unanimously voted to adjourn the meeting at 6:56 p.m.

 

Respectfully submitted,
Victor Lopez, Secretary
Board of Directors
Washington County Hospital

 

 

 

 

WCH Board

Dale Blohm, Board Chairman
J.W. Metcalf, 1st Vice Chairman
Diane Nottmeyer, 2nd Vice Chairman
Victor Lopez, Secretary
Greg Engele, Treasurer

Daniel Bronke, Member

Bill Manier, Member

Audrey Finke, Member

Matt Bierman, Member

 





Administrative Team

Nancy Newby, Chief Executive Officer
Kim Larkin, Chief Information Officer
Elaine Matzenbacher, Chief Financial Officer

Dave Davenport, Human Resources Director
Ruth Kellerman, Quality Coordinator

Candice Hawley, Chief Nurse Executive


 

>  2013 board meeting dates
>  Board of Directors agenda & minutes

 

 
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